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Revision as of 13:28, 16 December 2017 by Straitm (talk | contribs) (→‎Minnstf Recurring Annual Tasks: PO Box schedule)
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Minnstf Links

Minnstf History

The Floundering Fathers Panel - An interview with Minnstf founders Nate Bucklin, Ken Fletcher, Fred Haskell, Frank Stodolka, and Jim Young, circa 1977

Minnstf Document Digitization Project

Otherwise known as MinDocDigPro. This is an ongoing effort to digitize Minnstf (and in particular Minicon) documents. Here's the organizing page of the project.

Minnstf Recurring Annual Tasks

Pay the rent on the PO box. Twice annually, Apr/Mayish and Oct/Novish. We are notified of this by e-mail to board-at-mnstf-org on the first of the month for a bill due at the end of that month. Possibly we also get a paper bill in the PO box.

Proposals for future Minicons: Solicit starting 18 months prior to the desired Minicon, requesting that bids be in to the board by January 31 (approximately 14 months before the proposed convention), with earlier being better.

Proposals for next year’s fallcon: Solicit at and immediately after the current fallcon, if any, or sometime in the fall if we're skipping a year. Due to the board by February 15, approximately 8 months before the proposed convention.

Convention preliminary finances: Due to the board one month after convention. Should include gross income, gross profit, and amount given to the board. Final finances must be done "within six months of the convention or by thirty days prior to the deadline for filing Society tax returns for the tax year in which the convention was held, whichever is earlier", as per the bylaws.

ASCAP: Due maybe March 31 for previous year, although they are not very clear. For 2016, it was $123. To be done by the MnStf Treasurer at the direction of the board.

Voting meeting: The Membership Secretary (currently, Laura Krentz) and outgoing President (currently, Emily Stewart) should make arrangements for nomination and voting meetings. The voting meeting must happen before March 31, typically before Minicon. There are two nominating meetings that must happen before then.

Officers: Chosen by the new board at the voting meeting or as soon as possible thereafter. Names and positions of officers should be submitted to the MnStf Webmaster (currently David Dyer-Bennet).

Mailing lists and forwarding addresses: The board-chat mailing list is currently administered by Scott Raun and DD-B. Currently the board-at-mnstf forwarding address goes to Scott. Review these arrangements at the first meeting of the new board each year. Remember to switch the president-at-mnstf forwarding address sometime between the voting meeting and Minicon.

Taxes: Due March 15. At this point, we only have to file the “postcard,” and that can be done online. Scott has been doing this. In theory, the Treasurer (currently Carol Kennedy) is in charge of seeing that such happens.

Every December (this timing is arbitrary): Review what address we have on file with the state of Minnesota or whoever else won't use the PO Box. As of Dec 2016, this is Scott and Irene's house.

Annual renewal with the Minnesota Secretary of State for Minnesota Science Fiction Society: Should be done by December 1 or earlier, though the actual deadline is December 31. This is the current link to do so: http://mblsportal.sos.state.mn.us/Business/SearchDetails?filingGuid=5c18cf48-aed4-e011-a886-001ec94ffe7f. Done by Scott Raun in 2016.

Before the end of June: Annual domain registration renewal and contact information verification through GANDI (http://en.gandi.net/). Current domains are mnstf.org and minicon.org. GANDI sends notifications to the address on file (board-at-mnstf), who needs to confirm information.

January, April, July, October: Get a report from the Quartermaster (quarterly, get it?).

General-interest Minicon stuff

Current Minicon Webpages

Previous Minicons

M52 (2017)

M51 (2016)

M50 (2015)

M49 (2014)

M48 (2013)

M47 (2012)

M46 (2011)

M45 (2010)

M44 (2009)

Planning

Minicon History

Resources for Minicon (and other con) running

Running a small convention or convention-related party

Programming

Take a look at the Minicon 53 Programming Brainstorm.

Historical

Moderator Tip Sheet

The Moderator Tip Sheet was developed by the Programming Committed for Minicon 24. Besides general tips on how to plan and run a panel at an SF convention, the Tip Sheet includes a handy dandy worksheet for the moderator to use before and during the panel. Now and then other cons ask if they can use it. We always say yes.

Registration

GoH Handling

Publications

Signs and At-Con Communications

Art Show

Volunteers

Blog

Blog is the traditional drink of Minicon. It's a sweet fruit punch, typically spiked with liberal amounts of vodka. The nonalcoholic variant is referred to as "St. Paul blog" for historical reasons. See the Blog Recipe.

Account creation & editing privileges

How do you register to be able to edit this wiki? The Mnstf wiki has been the victim of large numbers of spammers. Because of this, we've set it so that only people who are registered can edit the wiki, and that you need to email a sysop to register. Sysops are noted on the user list. As of March 25, 2011, the sysops are Jiawen, Laurel and Straitm. Note to sysops and people trying to edit the wiki: As of January 2015, people need to be in the "approved" group in order to edit pages (it's not good enough to just have an account, since lots of spambots have accounts already).

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