What the Chair Does

Since Minicon is currently a relatively small convention, many minor duties fall to the chair due to being no department's job. Here is a non-exhaustive list of possibly non-obvious chair duties.

New list

This is Matt Strait's best attempt for Minicon 56. It will certainly go out of date as departments are created and/or destroyed, volunteers start and/or stop habitually doing these or other tasks, etc.

• Sign organization and distribution
• Worrying about what things we forgot
• Handing secure storage at the hotel
• Fielding complaints from members
• Interdepartmental coordination
• Making sure programming rooms are unlocked when programming is starting in the morning.
• Setting registration rates and dates
• Making publication decisions (dates, mailing list size, cost limits, etc.)?
• Understanding/setting up/dealing with our non-profit status
• Sending and receiving flyers and other freebies
• Buying equipment (e.g. the projector screen)
• Deciding on a theme
• Deciding what departments exist and who is the authority on what
• Getting e-mail sent to chair
• Deciding if any non-GoH are comped (reporters, interpreters, personal care assistants, etc.)
• Writing the program book intro
• Making and distributing the list of phone numbers
• Hotel expense decision (e.g. how many mics to have)
• Copyright decisions
• Having balloons for closing ceremonies?
• Scheduling concom meetings
• Taking unclaimed lost+found items
• Making room use decisions

Old list

This is what Matt Strait wrote based on his experience co-chairing Minicons 43 and 44. It's definitely out of date now.

• Sign organization and distribution
• Seed cash distribution for registration, art show
• Volunteer wrangling before and during the con
• Worrying about what things we forgot
• Handing secure storage at the hotel
• Fielding complaints from members
• Interdepartmental coordination
• Making sure programming rooms are unlocked when programming is starting in the morning.
• Distributing hotel keys
• Setting registration rates and dates
• Making publication decisions (dates, mailing list size, cost limits, etc.)
• Understanding/setting up/dealing with our non-profit status
• T-shirts
• Sending and receiving flyers and other freebies
• Renting and driving the truck
• Buying equipment (e.g. the projector screen)
• Storage locker inventory/management
• Deciding on a theme
• Deciding what departments exist and who is the authority on what
• Getting e-mail sent to chair and request
• Deciding if any non-GoH are comped (reporters, interpreters, personal care assistants, etc.)
• Writing the program book intro
• Making and distributing the list of phone numbers
• Distributing the hotel's walkie-talkies
• Blood drive coordination
• Hotel expense decision (e.g. how many mics to have)
• Copyright decisions
• Dealer dollars
• Having balloons for closing ceremonies
• Scheduling concom meetings
• Taking unclaimed lost+found items
• Making room use decisions