What the Chair Does
Since Minicon is currently a relatively small convention, many minor duties fall to the chair due to being no department's job. Here is a non-exhaustive list of possibly non-obvious chair duties, started by Matthew Strait based on his experience co-chairing Minicons 43 and 44. It will certainly go out of date as departments are created and/or destroyed, volunteers start and/or stop habitually doing these or other tasks, etc. Please edit freely.
- Sign organization and distribution
- Seed cash distribution for registration, art show
- Volunteer wrangling before and during the con
- Worrying about what things we forgot
- Handing secure storage at the hotel
- Fielding complaints from members
- Interdepartmental coordination
- Making sure programming rooms are unlocked when programming is starting in the morning.
- Distributing hotel keys
- Setting registration rates and dates
- Making publication decisions (dates, mailing list size, cost limits, etc.)
- Understanding/setting up/dealing with our non-profit status
- T-shirts
- Sending and receiving flyers and other freebies
- Renting and driving the truck
- Buying equipment (e.g. the projector screen)
- Storage locker inventory/management
- Deciding on a theme
- Deciding what departments exist and who is the authority on what
- Getting e-mail sent to chair and request
- Deciding if any non-GoH are comped (reporters, interpreters, personal care assistants, etc.)
- Writing the program book intro
- Making and distributing the list of phone numbers
- Distributing the hotel's walkie-talkies
- Blood drive coordination
- Hotel expense decision (e.g. how many mics to have)
- Copyright decisions
- Dealer dollars
- Having balloons for closing ceremonies
- Scheduling concom meetings
- Taking unclaimed lost+found items
- Making room use decisions