What the Chair Does: Difference between revisions

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(New page: Since Minicon is currently a relatively small convention, many minor duties fall to the chair due to being no department's job. Here is a '''non-exhaustive''' list of possibly non-obvious...)
 
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Since Minicon is currently a relatively small convention, many minor duties fall to the chair due to being no department's job.  Here is a '''non-exhaustive''' list of possibly non-obvious chair duties, started by Matthew Strait based on his experience co-chairing Minicons 43 and 44. It will go out of date as departments are created and/or destroyed, volunteers start and/or stop habitually doing these or other tasks, etc.  Please edit freely.
Since Minicon is currently a relatively small convention, many minor duties fall to the chair due to being no department's job.  Here is a '''non-exhaustive''' list of possibly non-obvious chair duties.
 
== New list ==
 
This is Matt Strait's best attempt for Minicon 56. It will certainly go out of date as departments are created and/or destroyed, volunteers start and/or stop habitually doing these or other tasks, etc.
 
* Sign organization and distribution
* Worrying about what things we forgot
* Handing secure storage at the hotel
* Fielding complaints from members
* Interdepartmental coordination
* Making sure programming rooms are unlocked when programming is starting in the morning.
* Setting registration rates and dates
* Making publication decisions (dates, mailing list size, cost limits, etc.)?
* Understanding/setting up/dealing with our non-profit status
* Sending and receiving flyers and other freebies
* Buying equipment (e.g. the projector screen)
* Deciding on a theme
* Deciding what departments exist and who is the authority on what
* Getting e-mail sent to chair
* Deciding if any non-GoH are comped (reporters, interpreters, personal care assistants, etc.)
* Writing the program book intro
* Making and distributing the list of phone numbers
* Hotel expense decision (e.g. how many mics to have)
* Copyright decisions
* Having balloons for closing ceremonies?
* Scheduling concom meetings
* Taking unclaimed lost+found items
* Making room use decisions
 
 
== Old list ==
 
This is what Matt Strait wrote based on his experience co-chairing Minicons 43 and 44It's definitely out of date now.


* Sign organization and distribution
* Sign organization and distribution
Line 21: Line 54:
* Deciding what departments exist and who is the authority on what
* Deciding what departments exist and who is the authority on what
* Getting e-mail sent to chair and request
* Getting e-mail sent to chair and request
* Deciding if any non-GoH are comped (reporters, the occasional person who programming wants to be on one panel and won't participate in any other way, etc.)
* Deciding if any non-GoH are comped (reporters, interpreters, personal care assistants, etc.)
* Writing the program book intro
* Writing the program book intro
* Making and distributing the list of phone numbers
* Making and distributing the list of phone numbers

Latest revision as of 21:13, 9 August 2022

Since Minicon is currently a relatively small convention, many minor duties fall to the chair due to being no department's job. Here is a non-exhaustive list of possibly non-obvious chair duties.

New list

This is Matt Strait's best attempt for Minicon 56. It will certainly go out of date as departments are created and/or destroyed, volunteers start and/or stop habitually doing these or other tasks, etc.

  • Sign organization and distribution
  • Worrying about what things we forgot
  • Handing secure storage at the hotel
  • Fielding complaints from members
  • Interdepartmental coordination
  • Making sure programming rooms are unlocked when programming is starting in the morning.
  • Setting registration rates and dates
  • Making publication decisions (dates, mailing list size, cost limits, etc.)?
  • Understanding/setting up/dealing with our non-profit status
  • Sending and receiving flyers and other freebies
  • Buying equipment (e.g. the projector screen)
  • Deciding on a theme
  • Deciding what departments exist and who is the authority on what
  • Getting e-mail sent to chair
  • Deciding if any non-GoH are comped (reporters, interpreters, personal care assistants, etc.)
  • Writing the program book intro
  • Making and distributing the list of phone numbers
  • Hotel expense decision (e.g. how many mics to have)
  • Copyright decisions
  • Having balloons for closing ceremonies?
  • Scheduling concom meetings
  • Taking unclaimed lost+found items
  • Making room use decisions


Old list

This is what Matt Strait wrote based on his experience co-chairing Minicons 43 and 44. It's definitely out of date now.

  • Sign organization and distribution
  • Seed cash distribution for registration, art show
  • Volunteer wrangling before and during the con
  • Worrying about what things we forgot
  • Handing secure storage at the hotel
  • Fielding complaints from members
  • Interdepartmental coordination
  • Making sure programming rooms are unlocked when programming is starting in the morning.
  • Distributing hotel keys
  • Setting registration rates and dates
  • Making publication decisions (dates, mailing list size, cost limits, etc.)
  • Understanding/setting up/dealing with our non-profit status
  • T-shirts
  • Sending and receiving flyers and other freebies
  • Renting and driving the truck
  • Buying equipment (e.g. the projector screen)
  • Storage locker inventory/management
  • Deciding on a theme
  • Deciding what departments exist and who is the authority on what
  • Getting e-mail sent to chair and request
  • Deciding if any non-GoH are comped (reporters, interpreters, personal care assistants, etc.)
  • Writing the program book intro
  • Making and distributing the list of phone numbers
  • Distributing the hotel's walkie-talkies
  • Blood drive coordination
  • Hotel expense decision (e.g. how many mics to have)
  • Copyright decisions
  • Dealer dollars
  • Having balloons for closing ceremonies
  • Scheduling concom meetings
  • Taking unclaimed lost+found items
  • Making room use decisions