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== Minnstf Links ==
== Minnstf Links ==
*[http://www.mnstf.org Mnstf web page]
*[http://www.mnstf.org Mnstf web page]
*[http://www.mnstf.org/records/ Minn-stf Records Page] -  Bylaws, older Board minutes, tax records
*[http://www.mnstf.org/records/ Minn-stf Records Page] -  Bylaws, board minutes, tax records
 
== For the Board ==
 
* So you're a [[New Board Member|new board member]]?  You should read about it.
* So you're a [[New Board Member|new board member]]?  You should read about it.
 
* [[Recurring Tasks]] for the board
=== Minnstf History ===
[http://www.smithway.org/history/fathers1.html The Floundering Fathers Panel] - An interview with Minnstf founders Nate Bucklin, Ken Fletcher, Fred Haskell, Frank Stodolka, and Jim Young, circa 1977


== Minnstf Document Digitization Project ==
== Minnstf Document Digitization Project ==


Otherwise known as MinDocDigPro.  This is an ongoing effort to digitize Minnstf (and in particular Minicon) documents.  [[MinDocDigPro|Here's the organizing page of the project.]]
Otherwise known as MinDocDigPro.  This is an ongoing effort to digitize Minnstf (and in particular Minicon) documents.  [[MinDocDigPro|Here's the organizing page of the project.]]
== Minnstf Recurring Annual Tasks ==
Each January, pay GPS $200 as per our cooperative agreement with them.
Pay the rent on the PO box.  Twice annually, Apr/Mayish and Oct/Novish.  We are notified of this by e-mail to board-at-mnstf-org on the first of the month for a bill due at the end of that month.  Possibly we also get a paper bill in the PO box.  As of November 2018, this is an automatic credit card payment.
Proposals for future Minicons: Solicit starting 18 months prior to the desired Minicon, requesting that bids be in to the board by January 31 (approximately 14 months before the proposed convention), with earlier being better.
Proposals for next year’s fallcon: Solicit at and immediately after the current fallcon, if any, or sometime in the fall if we're skipping a year.  Due to the board by February 15, approximately 8 months before the proposed convention.
Convention preliminary finances: Due to the board one month after convention. Should include gross income, gross profit, and amount given to the board. Final finances must be done "within six months of the convention or by thirty days prior to the deadline for filing Society tax returns for the tax year in which the convention was held, whichever is earlier", as per the bylaws.
ASCAP: Due maybe March 31 for previous year, although they are not very clear.  To be done by the MnStf Treasurer at the direction of the board.
Voting meeting: The Membership Secretary (currently, Laura Krentz) and outgoing [[President]] should make arrangements for nomination and voting meetings. The board should check over and update the information for [[New Board Member|new board members]]. The voting meeting must happen before March 31, typically before Minicon. There are two nominating meetings that must happen before then.  At the first meeting of the new board, review the mailing lists and forwarding addresses: The board-chat mailing list is currently administered by Scott Raun and DD-B.  Currently the board-at-mnstf forwarding address goes to Scott.  Remember to switch the president-at-mnstf forwarding address sometime between the voting meeting and Minicon.
Officers: Chosen by the new board at the voting meeting or as soon as possible thereafter. Names and positions of officers should be submitted to the MnStf webmaster.
Taxes: Due '''May''' 15. At this point, since we gross under $50k, we only have to file the 990N “postcard.” Scott has been doing this.  This is done for 2018 taxes (in 2019). Scott reminds himself to do it with Chrome to make PDF generation easier.
Every December (this timing is arbitrary): Review what address we have on file with the state of Minnesota or whoever else won't use the PO Box.  As of 2019, this is Scott and Irene's house.
Annual renewal with the Minnesota Secretary of State for Minnesota Science Fiction Society: Deadline is Dec 31, but can be done anytime in the year.  Done for 2019. [http://mblsportal.sos.state.mn.us/Business/SearchDetails?filingGuid=5c18cf48-aed4-e011-a886-001ec94ffe7f Here's where we do it].
Before the end of June: Annual domain registration renewal and contact information verification through [http://en.gandi.net/ GANDI]. Current domains are mnstf.org and minicon.org. GANDI sends notifications to the address on file (board-at-mnstf), who needs to confirm information.
Feb/March-ish, July-ish, Oct/November-ish: Get a report from the Quartermaster.
January, April, July, October: Send bills for past due accounts.


== General-interest Minicon stuff ==
== General-interest Minicon stuff ==
=== Current Minicon Webpages ===
* [http://mnstf.org/minicon54/ Minicon 54 (2019)]


----


=== Previous Minicons ===
=== A MINICON TIMELINE ===
Each department has its own timeline of tasks that need to be done in the year leading up to the con. This is an attempt to coordinate the timelines of all the departments. It's meant to be descriptive, not prescriptive.


==== M53 (2018) ====
==== Documented timelines (first pass - Apr29, 2023) ====


* [http://mnstf.org/minicon53/ Minicon 53 (2018)]
IN THE MONTHS BEFORE THE CON
* [[M53_Programming_Brainstorm | M53 Programming Brainstorm]]
            6mo                4mo            3mo              2mo              1mo
ART        find subheads      find storage  contact artists                    plan panel pickup [obsolete?]
GoH        contact GoH        picture/bio    review schedule                    plan signings/klatsch
Prog  start brainstorming      idea list      find panelists  GoH sched        finish schedule


==== M52 (2017) ====
* [http://mnstf.org/minicon52/ Minicon 52]
* [[M52_Programming_Brainstorm | M52_Programming_Brainstorm]]


==== M51 (2016) ====
* [[Art Show]] - excellent timeline about halfway down the page
* [http://www.mnstf.org/minicon51/ Minicon 51]
* [[GoH Department]] - good writeup with an excellent embedded timeline
* [[M51 Programming Brainstorm|Minicon 51 Programming Brainstorm]]
* [[The seasons of programming]] (2008) old but still relevant


==== M50 (2015) ====
==== No timelines found ====
* [http://www.mnstf.org/minicon50/ Minicon 50]
*Publications
* [[M50 Programming Brainstorm|Minicon 50 Programming Brainstorm]]
*Registration
==== M49 (2014) ====
*Hotel - excellent writeup but no timeline
* [http://www.mnstf.org/minicon49/ Minicon 49]
* [[M49 Programming Brainstorm|Minicon 49 Programming Brainstorm]]
==== M48 (2013) ====
* [http://www.mnstf.org/minicon48/ Main website]
* [[M48 Programming Brainstorm|Programming Brainstorm]]
==== M47 (2012) ====
* [http://www.mnstf.org/minicon47/ Main website]
* [[M47 Programming Brainstorm|Programming Brainstorm]]
==== M46 (2011) ====
* [[M46 Post-Mortem Agenda|Post-Mortem Agenda]]
* [[M46 Programming|Programming]]
==== M45 (2010) ====
* [http://www.mnstf.org/minicon45/ Main website]
* [[M45 Chronological listing of programming items|Programming listing]]
==== M44 (2009) ====
* [http://www.mnstf.org/minicon44/ Main website]
* [[Programming ideas for Minicon 44|Programming]]


===Planning===
===Long-term Planning===
*[[Minicon 5-year Not-a-plan]] -- approved document covering Minicons 46-50
*[[Minicon 5-year Not-a-plan]] -- approved document covering Minicons 46-50
*[[2nd Minicon 5-year Not-a-plan]] -- unapproved draft document covering Minicons 51-55
*[[2nd Minicon 5-year Not-a-plan]] -- unapproved draft document covering Minicons 51-55
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*[http://www.mnstf.org/minicon/ Minicon Home Page] - contains links to all home pages for previous Minicons  
*[http://www.mnstf.org/minicon/ Minicon Home Page] - contains links to all home pages for previous Minicons  
*[http://en.wikipedia.org/wiki/Minicon Minicon is on Wikipedia!]
*[http://en.wikipedia.org/wiki/Minicon Minicon is on Wikipedia!]
*[[Minicon mini-history]] - quick summary of recent Minicons including name of chair and attendance
*[[Minicon mini-history|Minicon mini-history (Minicons 1-50)]] - quick summary (including name of chair and attendance)
*[http://www.mnstf.org/minicon/history/minicon_history.html Fred's Minicon history, updated at least to 51] - includes dates, hotel, GOH, and attendance
*[[Recent Minicon - Links]]


== Resources for Minicon (and other con) running ==
== Resources for Minicon (and other con) running ==
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===Programming===
===Programming===
 
==== Miscellaneous Programming articles ====
Take a look at the [[M53 Programming Brainstorm|Minicon 53 Programming Brainstorm]].
* [[Programming Head - Job Description ]]
* [[Programming Head - Job Description ]]
* [[The seasons of programming|A Programming Timeline]] (one way of doing programming through the year)
* [[The seasons of programming|The Seasons of Programming: a Programming Timeline]] (2008)
* [[Room requirements for Minicon]]
* [[Room requirements for Minicon]]
* [[Scheduling notes]]
* [[Scheduling notes]]
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* [[Who's good for which programming]]
* [[Who's good for which programming]]
* [[Documents or database?]]
* [[Documents or database?]]
; Historical  
 
====  Historical (Minicon Programming) ====
* [[M56 Programming Brainstorm|Minicon 56 Programming Brainstorm]] 
* [[M53 Programming Brainstorm|Minicon 53 Programming Brainstorm]]
* [[M48 Programming Brainstorm]]
* [[M48 Programming Brainstorm]]
* [[M47 Programming Brainstorm]]
* [[M47 Programming Brainstorm]]
* [[M46 Programming]] listing
* [[M46 Programming]] listing
* [[M45 Chronological listing of programming items|Programming listing for Minicon 45]]
* [[Minicon45_Programming|M45 Programming Brainstorming]]
* [[Minicon45_Programming|Brainstorming list for Minicon 45]]
* [[Programming ideas for Minicon 44|M44 Programming Brainstorm]]
* [[Programming ideas for Minicon 44]]
 
* See also previous Minicons' webpages for old program books, [[pocket program]]s, and what we said to members on the web.
* See also previous Minicons' webpages for old program books, [[pocket program]]s, and what we said to members on the web.


==== Moderator Tip Sheet ====
==== Moderator Tip Sheet ====
The [[Moderator Tip Sheet]] was developed by the Programming Committed for Minicon 24. Besides general tips on how to plan and run a panel at an SF convention, the Tip Sheet includes a handy dandy worksheet for the moderator to use before and during the panel. Now and then other cons ask if they can use it. We always say yes.
The [[Moderator Tip Sheet]] was developed by the Programming Committee for Minicon 24. Besides general tips on how to plan and run a panel at an SF convention, the Tip Sheet includes a handy dandy worksheet for the moderator to use before and during the panel. Now and then other cons ask if they can use it. We always say yes.


===Registration===
===Registration===
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===Publications===
===Publications===
* The [[Pocket program]]
* The [[Pocket program]]
===Hotel===
* [[Hotel]] Liaison and department


===Signs and At-Con Communications===
===Signs and At-Con Communications===
* [[How Many Easels]] we need at the con
* [[How Many Easels]] we need at the con
===Accessibility===
*[[Making Minicon More Accessible]]


===Art Show===
===Art Show===
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=Account creation & editing privileges=
=Account creation & editing privileges=
How do you register to be able to edit this wiki? The Mnstf wiki has been the victim of large numbers of spammers. Because of this, we've set it so that only people who are registered can edit the wiki, and that you need to email a sysop to register. Sysops are noted on the [[Special:ListUsers | user list]]. As of March 25, 2011, the sysops are [[User:Jiawen | Jiawen]], [[User:Laurel | Laurel]] and [[User:Straitm | Straitm]]. Note to sysops and people trying to edit the wiki: As of January 2015, people need to be in the "approved" group in order to edit pages (it's not good enough to just have an account, since lots of spambots have accounts already).
How do you register to be able to edit this wiki? The Mnstf wiki has been the victim of large numbers of spammers. Because of this, we've set it so that only administrators can make accounts, so please contact one of them to register. They are, as of 2023, [[User:Dd-b:DD-B]], [[User:Jiawen |Rachel]], [[User:Laurel | Laurel]] and [[User:Straitm | Matt Strait]].
 
Note to sysops and people trying to edit the wiki: People need to be in the "approved" group in order to edit pages (it's not good enough to just have an account, since lots of spambots have accounts already).

Latest revision as of 17:36, 29 April 2023

Consult the User's Guide for information on using the wiki software.

Minnstf Links

For the Board

Minnstf Document Digitization Project

Otherwise known as MinDocDigPro. This is an ongoing effort to digitize Minnstf (and in particular Minicon) documents. Here's the organizing page of the project.

General-interest Minicon stuff

A MINICON TIMELINE

Each department has its own timeline of tasks that need to be done in the year leading up to the con. This is an attempt to coordinate the timelines of all the departments. It's meant to be descriptive, not prescriptive.

Documented timelines (first pass - Apr29, 2023)

IN THE MONTHS BEFORE THE CON 

            6mo                4mo            3mo               2mo              1mo
ART        find subheads       find storage   contact artists                    plan panel pickup [obsolete?]
GoH        contact GoH         picture/bio    review schedule                    plan signings/klatsch
Prog  start brainstorming      idea list      find panelists   GoH sched         finish schedule


No timelines found

  • Publications
  • Registration
  • Hotel - excellent writeup but no timeline

Long-term Planning

Minicon History

Resources for Minicon (and other con) running

Running a small convention or convention-related party

Programming

Miscellaneous Programming articles

Historical (Minicon Programming)

  • See also previous Minicons' webpages for old program books, pocket programs, and what we said to members on the web.

Moderator Tip Sheet

The Moderator Tip Sheet was developed by the Programming Committee for Minicon 24. Besides general tips on how to plan and run a panel at an SF convention, the Tip Sheet includes a handy dandy worksheet for the moderator to use before and during the panel. Now and then other cons ask if they can use it. We always say yes.

Registration

GoH Handling

Publications

Hotel

  • Hotel Liaison and department

Signs and At-Con Communications

Accessibility

Art Show

Volunteers

Blog

Blog is the traditional drink of Minicon. It's a sweet fruit punch, typically spiked with liberal amounts of vodka. The nonalcoholic variant is referred to as "St. Paul blog" for historical reasons. See the Blog Recipe.

Account creation & editing privileges

How do you register to be able to edit this wiki? The Mnstf wiki has been the victim of large numbers of spammers. Because of this, we've set it so that only administrators can make accounts, so please contact one of them to register. They are, as of 2023, User:Dd-b:DD-B, Rachel, Laurel and Matt Strait.

Note to sysops and people trying to edit the wiki: People need to be in the "approved" group in order to edit pages (it's not good enough to just have an account, since lots of spambots have accounts already).

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