Recurring Tasks - Revision history

Straitm: Gaggle

2026-08-05T01:44:29Z

Gaggle

← Older revision		Revision as of 17:44, 4 August 2026
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	June: Annual domain registration renewal and contact information verification through [http://en.gandi.net/ GANDI]. Current domains are mnstf.org and minicon.org, which expire each year on July 13 and July 31, respectively. GANDI sends notifications to the address they have (board-at-mnstf), who needs to confirm information.		June: Annual domain registration renewal and contact information verification through [http://en.gandi.net/ GANDI]. Current domains are mnstf.org and minicon.org, which expire each year on July 13 and July 31, respectively. GANDI sends notifications to the address they have (board-at-mnstf), who needs to confirm information.

			June: Consider whether to renew our Gaggle mailing lists. They come up for renewal Aug 4.

	December, June: Ask the treasurer for a semi-annual report of our income and expenses for the preceding half year.		December, June: Ask the treasurer for a semi-annual report of our income and expenses for the preceding half year.

Straitm: domains

2026-05-18T01:35:27Z

domains

← Older revision		Revision as of 17:35, 17 May 2026
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	May: If we want to continue annual book donations (done in 2020-2026, at least), get it going.		May: If we want to continue annual book donations (done in 2020-2026, at least), get it going.

	June: Annual domain registration renewal and contact information verification through [http://en.gandi.net/ GANDI]. Current domains are mnstf.org and minicon.org. GANDI sends notifications to the address they have (board-at-mnstf), who needs to confirm information.		June: Annual domain registration renewal and contact information verification through [http://en.gandi.net/ GANDI]. Current domains are mnstf.org and minicon.org, which expire each year on July 13 and July 31, respectively. GANDI sends notifications to the address they have (board-at-mnstf), who needs to confirm information.

	December, June: Ask the treasurer for a semi-annual report of our income and expenses for the preceding half year.		December, June: Ask the treasurer for a semi-annual report of our income and expenses for the preceding half year.

Straitm: book donations

2026-02-24T13:42:56Z

book donations

← Older revision		Revision as of 05:42, 24 February 2026
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	With the taxes (actual deadline Dec 31): Annual renewal with the Minnesota Secretary of State for Minnesota Science Fiction Society. [http://mblsportal.sos.state.mn.us/Business/SearchDetails?filingGuid=5c18cf48-aed4-e011-a886-001ec94ffe7f Here's where we do it].		With the taxes (actual deadline Dec 31): Annual renewal with the Minnesota Secretary of State for Minnesota Science Fiction Society. [http://mblsportal.sos.state.mn.us/Business/SearchDetails?filingGuid=5c18cf48-aed4-e011-a886-001ec94ffe7f Here's where we do it].

	May: If we want to continue annual book donations (done in 2020-~~2024~~, at least), get it going.		May: If we want to continue annual book donations (done in 2020-2026, at least), get it going.

	June: Annual domain registration renewal and contact information verification through [http://en.gandi.net/ GANDI]. Current domains are mnstf.org and minicon.org. GANDI sends notifications to the address they have (board-at-mnstf), who needs to confirm information.		June: Annual domain registration renewal and contact information verification through [http://en.gandi.net/ GANDI]. Current domains are mnstf.org and minicon.org. GANDI sends notifications to the address they have (board-at-mnstf), who needs to confirm information.

Straitm: semi-annual report

2025-06-16T00:11:16Z

semi-annual report

← Older revision		Revision as of 16:11, 15 June 2025
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	June: Annual domain registration renewal and contact information verification through [http://en.gandi.net/ GANDI]. Current domains are mnstf.org and minicon.org. GANDI sends notifications to the address they have (board-at-mnstf), who needs to confirm information.		June: Annual domain registration renewal and contact information verification through [http://en.gandi.net/ GANDI]. Current domains are mnstf.org and minicon.org. GANDI sends notifications to the address they have (board-at-mnstf), who needs to confirm information.

	December, June: Ask the treasurer for a semi-annual report of our income and expenses ~~in January, July~~.		December, June: Ask the treasurer for a semi-annual report of our income and expenses for the preceding half year.

	September: Confirm Give-To-The-Max account so we can get our donations.		September: Confirm Give-To-The-Max account so we can get our donations.

Straitm: We no longer have past-due accounts

2025-05-19T12:38:43Z

We no longer have past-due accounts

← Older revision		Revision as of 04:38, 19 May 2025
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	Feb/March-ish, July-ish, Oct/November-ish: Get a report from the Quartermaster.		Feb/March-ish, July-ish, Oct/November-ish: Get a report from the Quartermaster.

	January, April, July, October: ~~Send bills for past due accounts.~~ Get our bank and investment account balances.		January, April, July, October: Get our bank and investment account balances.

	June, December: Send notice to concoms reminding them how voting member status works.		June, December: Send notice to concoms reminding them how voting member status works.

Straitm: .

2025-05-14T01:47:08Z

← Older revision		Revision as of 17:47, 13 May 2025
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	Taxes: Due '''May''' 15. At this point, since we gross under $50k, we only have to file the 990N “postcard.” Scott has been doing this. Scott reminds himself to do it with Chrome to make PDF generation easier. [https://sa.www4.irs.gov/epostcard/secure/home/ https://sa.www4.irs.gov/epostcard/secure/home/ is the IRS page to start on.]		Taxes: Due '''May''' 15. At this point, since we gross under $50k, we only have to file the 990N “postcard.” Scott has been doing this. Scott reminds himself to do it with Chrome to make PDF generation easier. [https://sa.www4.irs.gov/epostcard/secure/home/ https://sa.www4.irs.gov/epostcard/secure/home/ is the IRS page to start on.]

	With the taxes (actual deadline Dec 31): Renew Minicon assumed name (as of 2020, must be paper filed). [https://www.sos.state.mn.us/business-liens/business-forms-fees/assumed-namedba/ https://www.sos.state.mn.us/business-liens/business-forms-fees/assumed-namedba/ is the SoS page to start on.] Start by looking up Minicon, the annual renewal can be done online from there		With the taxes (actual deadline Dec 31): Renew Minicon assumed name (as of 2020, must be paper filed). [https://www.sos.state.mn.us/business-liens/business-forms-fees/assumed-namedba/ https://www.sos.state.mn.us/business-liens/business-forms-fees/assumed-namedba/ is the SoS page to start on.] Start by looking up Minicon, the annual renewal can be done online from there.

	With the taxes (actual deadline Dec 31): Annual renewal with the Minnesota Secretary of State for Minnesota Science Fiction Society. [http://mblsportal.sos.state.mn.us/Business/SearchDetails?filingGuid=5c18cf48-aed4-e011-a886-001ec94ffe7f Here's where we do it].		With the taxes (actual deadline Dec 31): Annual renewal with the Minnesota Secretary of State for Minnesota Science Fiction Society. [http://mblsportal.sos.state.mn.us/Business/SearchDetails?filingGuid=5c18cf48-aed4-e011-a886-001ec94ffe7f Here's where we do it].

Straitm: Added details for how to do assumed name renewal

2025-05-14T01:46:49Z

Added details for how to do assumed name renewal

← Older revision		Revision as of 17:46, 13 May 2025
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	Taxes: Due '''May''' 15. At this point, since we gross under $50k, we only have to file the 990N “postcard.” Scott has been doing this. Scott reminds himself to do it with Chrome to make PDF generation easier. [https://sa.www4.irs.gov/epostcard/secure/home/ https://sa.www4.irs.gov/epostcard/secure/home/ is the IRS page to start on.]		Taxes: Due '''May''' 15. At this point, since we gross under $50k, we only have to file the 990N “postcard.” Scott has been doing this. Scott reminds himself to do it with Chrome to make PDF generation easier. [https://sa.www4.irs.gov/epostcard/secure/home/ https://sa.www4.irs.gov/epostcard/secure/home/ is the IRS page to start on.]

	With the taxes (actual deadline Dec 31): Renew Minicon assumed name (as of 2020, must be paper filed). [https://www.sos.state.mn.us/business-liens/business-forms-fees/assumed-namedba/ https://www.sos.state.mn.us/business-liens/business-forms-fees/assumed-namedba/ is the SoS page to start on.]		With the taxes (actual deadline Dec 31): Renew Minicon assumed name (as of 2020, must be paper filed). [https://www.sos.state.mn.us/business-liens/business-forms-fees/assumed-namedba/ https://www.sos.state.mn.us/business-liens/business-forms-fees/assumed-namedba/ is the SoS page to start on.] Start by looking up Minicon, the annual renewal can be done online from there

	With the taxes (actual deadline Dec 31): Annual renewal with the Minnesota Secretary of State for Minnesota Science Fiction Society. [http://mblsportal.sos.state.mn.us/Business/SearchDetails?filingGuid=5c18cf48-aed4-e011-a886-001ec94ffe7f Here's where we do it].		With the taxes (actual deadline Dec 31): Annual renewal with the Minnesota Secretary of State for Minnesota Science Fiction Society. [http://mblsportal.sos.state.mn.us/Business/SearchDetails?filingGuid=5c18cf48-aed4-e011-a886-001ec94ffe7f Here's where we do it].

Straitm: remove redundant item

2025-02-04T15:18:13Z

remove redundant item

← Older revision		Revision as of 07:18, 4 February 2025
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	January: read this list into the minutes so we have a recent copy if the wiki goes down.		January: read this list into the minutes so we have a recent copy if the wiki goes down.

	~~January: Get a report from the treasurer of the previous year's income and expenses and read it into the minutes when we get it.~~

	Proposals for future Minicons: Solicit starting 18 months prior to the desired Minicon, requesting that bids be in to the board by January 31 (approximately 14 months before the proposed convention), with earlier being better.		Proposals for future Minicons: Solicit starting 18 months prior to the desired Minicon, requesting that bids be in to the board by January 31 (approximately 14 months before the proposed convention), with earlier being better.

Straitm at 01:14, 18 December 2024

2024-12-18T01:14:58Z

← Older revision		Revision as of 17:14, 17 December 2024
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	June: Annual domain registration renewal and contact information verification through [http://en.gandi.net/ GANDI]. Current domains are mnstf.org and minicon.org. GANDI sends notifications to the address they have (board-at-mnstf), who needs to confirm information.		June: Annual domain registration renewal and contact information verification through [http://en.gandi.net/ GANDI]. Current domains are mnstf.org and minicon.org. GANDI sends notifications to the address they have (board-at-mnstf), who needs to confirm information.

	December, June: Ask the treasurer for a semi-annual report of our expenses in January, July.		December, June: Ask the treasurer for a semi-annual report of our income and expenses in January, July.

	September: Confirm Give-To-The-Max account so we can get our donations.		September: Confirm Give-To-The-Max account so we can get our donations.

Straitm: Update years

2024-10-30T00:42:26Z

Update years

← Older revision		Revision as of 16:42, 29 October 2024
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	With the taxes (actual deadline Dec 31): Annual renewal with the Minnesota Secretary of State for Minnesota Science Fiction Society. [http://mblsportal.sos.state.mn.us/Business/SearchDetails?filingGuid=5c18cf48-aed4-e011-a886-001ec94ffe7f Here's where we do it].		With the taxes (actual deadline Dec 31): Annual renewal with the Minnesota Secretary of State for Minnesota Science Fiction Society. [http://mblsportal.sos.state.mn.us/Business/SearchDetails?filingGuid=5c18cf48-aed4-e011-a886-001ec94ffe7f Here's where we do it].

	May: If we want to continue annual book donations (done in 2020-~~2022~~, at least), get it going.		May: If we want to continue annual book donations (done in 2020-2024, at least), get it going.

	June: Annual domain registration renewal and contact information verification through [http://en.gandi.net/ GANDI]. Current domains are mnstf.org and minicon.org. GANDI sends notifications to the address they have (board-at-mnstf), who needs to confirm information.		June: Annual domain registration renewal and contact information verification through [http://en.gandi.net/ GANDI]. Current domains are mnstf.org and minicon.org. GANDI sends notifications to the address they have (board-at-mnstf), who needs to confirm information.
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	September: Confirm Give-To-The-Max account so we can get our donations.		September: Confirm Give-To-The-Max account so we can get our donations.

	October: Pay the rent on the PO box. We are notified of this by e-mail to board-at-mnstf-org on the first of the month for a bill due at the end of that month. Possibly we also get a paper bill in the PO box. As of June 2021, this is an automatic credit card payment.		October: Pay the rent on the PO box. We are notified of this by e-mail to board-at-mnstf-org on the first of the month for a bill due at the end of that month. Possibly we also get a paper bill in the PO box. As of June 2021 (and still as of Oct 2024), this is an automatic credit card payment.

	Every December (timing is arbitrary): Review what address we have on file with the state of Minnesota or whoever else won't use the PO Box. As of ~~2022~~, this is Scott and Irene's house.		Every December (timing is arbitrary): Review what address we have on file with the state of Minnesota or whoever else won't use the PO Box. As of 2024, this is Scott and Irene's house.

	Feb/March-ish, July-ish, Oct/November-ish: Get a report from the Quartermaster.		Feb/March-ish, July-ish, Oct/November-ish: Get a report from the Quartermaster.