New Board Member - Revision history

Straitm at 22:53, 23 March 2025

2025-03-23T22:53:32Z

← Older revision		Revision as of 15:53, 23 March 2025
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	* The quartermaster has a page, linked from [http://mnstf.org/officers.php the officers page], that describes it.		* The quartermaster has a page, linked from [http://mnstf.org/officers.php the officers page], that describes it.
	* The treasurer does what you probably think a treasurer does.		* The treasurer does what you probably think a treasurer does.
	* The correspondence secretary picks up mail from the PO box ~~and~~ distributes it to the people who need it.		* The correspondence secretary picks up mail from the PO box, distributes it to the people who need it, and occasionally replies to inquiries after consultation with the board.
	* The recording secretary takes minutes at board meetings.		* The recording secretary takes minutes at board meetings.
	* The Rune editor is in charge of our sporadic fanzine "Rune".		* The Rune editor is in charge of our sporadic fanzine "Rune".
	* The webmaster masters the web, but only the parts that are neither for cons (mastered by the con webmasters) nor archival (mastered by the archivist), which turns out to me only a small number of pages. And then there's the issue of who keeps track of our domain registration, web hosting and e-mail addresses, which is all rather disorganized.		* The webmaster masters the web, but only the parts that are neither for cons (mastered by the con webmasters) nor archival (mastered by the archivist), which turns out to me only a small number of pages. And then there's the issue of who keeps track of our domain registration, web hosting and e-mail addresses, which is all rather disorganized.
	* The archivist is in charge of keeping physical and web archives.		* The archivist is in charge of keeping physical and web archives.
	* Membership secretary makes sure the sign-in sheet is at meetings, keeps track of sign-ins and runs the voting.		* Membership secretary makes sure the sign-in sheet is at meetings, keeps track of sign-ins and runs the voting for board seats.

	There is a [[Recurring Tasks\|checklist of things which must be done annually on this wiki]]. Please look at this, as it will give you an idea of the kinds of things that the Board is responsible for.		There is a [[Recurring Tasks\|checklist of things which must be done annually on this wiki]]. Please look at this, as it will give you an idea of the kinds of things that the Board is responsible for.

Straitm at 19:40, 23 March 2025

2025-03-23T19:40:20Z

← Older revision		Revision as of 12:40, 23 March 2025
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	* Membership secretary makes sure the sign-in sheet is at meetings, keeps track of sign-ins and runs the voting.		* Membership secretary makes sure the sign-in sheet is at meetings, keeps track of sign-ins and runs the voting.

	There is a [[~~Main Page#Minnstf~~ Recurring ~~Annual~~ Tasks\|checklist of things which must be done annually on this wiki]]. Please look at this, as it will give you an idea of the kinds of things that the Board is responsible for.		There is a [[Recurring Tasks\|checklist of things which must be done annually on this wiki]]. Please look at this, as it will give you an idea of the kinds of things that the Board is responsible for.

	The rest of the Mnstf wiki might also be worth your time. As in, you should spend some time here.		The rest of the Mnstf wiki might also be worth your time. As in, you should spend some time here.
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	* An investment account at Vanguard.		* An investment account at Vanguard.
	* A checking account at US Bank managed by the Minn-stf treasurer.		* A checking account at US Bank managed by the Minn-stf treasurer.
	* ~~A (two?)~~ checking account~~(s)~~ at Blaze Credit Union for Minicon. (Note: con accounts are kept by the cons, with profits returned to the main Minn-stf account when the con concludes its business. These accounts are sometimes shared by two or more cons with the agreement of the various chairs and and treasurers. By the time you read this, the specifics of con accounts will probably be different, but the idea will probably be the same.)		* Two checking account at Blaze Credit Union for Minicon. (Note: con accounts are kept by the cons, with profits returned to the main Minn-stf account when the con concludes its business. These accounts are sometimes shared by two or more cons with the agreement of the various chairs and and treasurers. By the time you read this, the specifics of con accounts will probably be different, but the idea will probably be the same.)
	* Minneapolis in 2073 bid money held by Matt Strait, tracked in a notebook without a separate bank account. (He has promised that if this goes over $500, he will open a separate bank account.)		* Minneapolis in 2073 bid money held by Matt Strait, tracked in a notebook without a separate bank account. (He has promised that if this goes over $500, he will open a separate bank account.)

	At this present time, Mnstf's primary expenses are bi-monthly meeting and conventions. Minicon, the convention most every Easter, is our primary fund-raiser and where we get most of our operating capital. The fallcon, which sometimes doesn't happen, the name of which varies, sometimes breaks even, but often loses money. Minicon averages a profit of about $3000, with large swings from year to year. The fallcon typically loses a few hundred dollars. In each case, the board sets targets. We also now run Diversicon, as of 2025, which is expected to approximately break even.		At this present time, Mnstf's primary expenses are bi-monthly meeting and conventions. Minicon, the convention most every Easter, is our primary fund-raiser and where we get most of our operating capital. The fallcon, which sometimes doesn't happen, the name of which varies, sometimes breaks even, but often loses money. Minicon averages a profit of about $3000, with large swings from year to year. The fallcon typically loses a few hundred dollars. In each case, the board sets targets. We also now run Diversicon, as of 2025, which is expected to approximately break even.

	Mnstf meetings are held in members' homes, usually, and the members [http://mnstf.org/info/meeting-stipend-policy.php/ are given a fixed stipend for most meetings, see behind this link for more detail]. (Hosts usually spend considerably more than the stipend, by the way.)		Mnstf meetings are held in members' homes, usually, and the members [http://mnstf.org/info/meeting-stipend-policy.php are given a fixed stipend for most meetings, see behind this link for more detail]. (Hosts usually spend considerably more than the stipend, by the way.)

	Minnstf has a storage locker. While it is mostly (but not exclusively) used to store stuff for Minicon, it is considered to be the club's as a whole, not Minicon's specifically, and the club pays the rent on it directly. (Of course, Minicon raises most of the money that allows the rent to be paid.)		Minnstf has a storage locker. While it is mostly (but not exclusively) used to store stuff for Minicon, it is considered to be the club's as a whole, not Minicon's specifically, and the club pays the rent on it directly. (Of course, Minicon raises most of the money that allows the rent to be paid.)

	We pay ASCAP an annual fee due to the music we play at our conventions. Current ASCAP rules cause it to make sense for the board to pay the bill even if only one convention plays ASCAP-licensed music, so we do that. ASCAP bills us.		We pay ASCAP an annual fee due to the music we play at our conventions. Current ASCAP rules cause it to make sense for the board to pay the bill even if only one convention plays ASCAP-licensed music, so we do that. ASCAP bills us.

Straitm at 18:40, 23 March 2025

2025-03-23T18:40:44Z

← Older revision		Revision as of 11:40, 23 March 2025
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	* The webmaster masters the web, but only the parts that are neither for cons (mastered by the con webmasters) nor archival (mastered by the archivist), which turns out to me only a small number of pages. And then there's the issue of who keeps track of our domain registration, web hosting and e-mail addresses, which is all rather disorganized.		* The webmaster masters the web, but only the parts that are neither for cons (mastered by the con webmasters) nor archival (mastered by the archivist), which turns out to me only a small number of pages. And then there's the issue of who keeps track of our domain registration, web hosting and e-mail addresses, which is all rather disorganized.
	* The archivist is in charge of keeping physical and web archives.		* The archivist is in charge of keeping physical and web archives.
			* Membership secretary makes sure the sign-in sheet is at meetings, keeps track of sign-ins and runs the voting.

	There is a [[Main Page#Minnstf Recurring Annual Tasks\|checklist of things which must be done annually on this wiki]]. Please look at this, as it will give you an idea of the kinds of things that the Board is responsible for.		There is a [[Main Page#Minnstf Recurring Annual Tasks\|checklist of things which must be done annually on this wiki]]. Please look at this, as it will give you an idea of the kinds of things that the Board is responsible for.

Straitm: 2025 update

2025-03-23T15:39:30Z

2025 update

← Older revision		Revision as of 08:39, 23 March 2025
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	* An investment account at Vanguard.		* An investment account at Vanguard.
	* A checking account at US Bank managed by the Minn-stf treasurer.		* A checking account at US Bank managed by the Minn-stf treasurer.
	* A checking account at ~~US Bank shared by~~ Minicon ~~55 and Decongestant 5 (since the two cons have the same treasurer)~~. (Note: con accounts are kept by the cons, with profits returned to the main Minn-stf account when the con concludes its business. These accounts are sometimes shared by two or more cons with the agreement of the various chairs and and treasurers. By the time you read this, the specifics of con accounts will probably be different, but the idea will probably be the same.)		* A (two?) checking account(s) at Blaze Credit Union for Minicon. (Note: con accounts are kept by the cons, with profits returned to the main Minn-stf account when the con concludes its business. These accounts are sometimes shared by two or more cons with the agreement of the various chairs and and treasurers. By the time you read this, the specifics of con accounts will probably be different, but the idea will probably be the same.)
	* Minneapolis in 2073 bid money held by Matt Strait, tracked in a notebook without a separate bank account. (He has promised that if this goes over $500, he will open a separate bank account.)		* Minneapolis in 2073 bid money held by Matt Strait, tracked in a notebook without a separate bank account. (He has promised that if this goes over $500, he will open a separate bank account.)

	At this present time, Mnstf's primary expenses are bi-monthly meeting and conventions. Minicon, the convention most every Easter, is our primary fund-raiser and where we get most of our operating capital. The fallcon, the name of which varies, sometimes breaks even, but often loses money. Minicon averages a profit of about $3000, with large swings from year to year. The fallcon typically loses a few hundred dollars. In each case, the board sets targets.		At this present time, Mnstf's primary expenses are bi-monthly meeting and conventions. Minicon, the convention most every Easter, is our primary fund-raiser and where we get most of our operating capital. The fallcon, which sometimes doesn't happen, the name of which varies, sometimes breaks even, but often loses money. Minicon averages a profit of about $3000, with large swings from year to year. The fallcon typically loses a few hundred dollars. In each case, the board sets targets. We also now run Diversicon, as of 2025, which is expected to approximately break even.

	Mnstf meetings are held in members' homes, usually, and the members [http://mnstf.org/info/meeting-stipend-policy.php/ are ~~reimbursed $75~~ for most meetings, see behind this link for more detail]. (Hosts usually spend considerably more than ~~that~~, by the way.)		Mnstf meetings are held in members' homes, usually, and the members [http://mnstf.org/info/meeting-stipend-policy.php/ are given a fixed stipend for most meetings, see behind this link for more detail]. (Hosts usually spend considerably more than the stipend, by the way.)

	Minnstf has a storage locker. While it is mostly (but not exclusively) used to store stuff for Minicon, it is considered to be the club's as a whole, not Minicon's specifically, and the club pays the rent on it directly. (Of course, Minicon raises most of the money that allows the rent to be paid.)		Minnstf has a storage locker. While it is mostly (but not exclusively) used to store stuff for Minicon, it is considered to be the club's as a whole, not Minicon's specifically, and the club pays the rent on it directly. (Of course, Minicon raises most of the money that allows the rent to be paid.)

	We pay ASCAP an annual fee due to the music we play at our conventions. Current ASCAP rules cause it to make sense for the board to pay the bill even if only one convention plays ASCAP-licensed music, so we do that. ASCAP bills us.		We pay ASCAP an annual fee due to the music we play at our conventions. Current ASCAP rules cause it to make sense for the board to pay the bill even if only one convention plays ASCAP-licensed music, so we do that. ASCAP bills us.

Straitm at 15:37, 23 March 2025

2025-03-23T15:37:17Z

← Older revision		Revision as of 08:37, 23 March 2025
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	* The correspondence secretary picks up mail from the PO box and distributes it to the people who need it.		* The correspondence secretary picks up mail from the PO box and distributes it to the people who need it.
	* The recording secretary takes minutes at board meetings.		* The recording secretary takes minutes at board meetings.
	* The ~~Einblatt~~ editor ~~edits the Einblatt, and also does everything else about the Einblatt.~~		* The Rune editor is in charge of our sporadic fanzine "Rune".
	* Similarly with the Rune ~~editor, but much less regularly~~.		* The webmaster masters the web, but only the parts that are neither for cons (mastered by the con webmasters) nor archival (mastered by the archivist), which turns out to me only a small number of pages. And then there's the issue of who keeps track of our domain registration, web hosting and e-mail addresses, which is all rather disorganized.
	* The webmaster masters the web, but only the parts that are neither for ~~conventions~~ (mastered by the ~~convention~~ webmasters) nor archival (mastered by the archivist).
	* The archivist is in charge of keeping physical and web archives.		* The archivist is in charge of keeping physical and web archives.

Straitm: update financials, sp

2020-03-26T02:10:39Z

update financials, sp

Straitm: Scheduling board meetings hasn't been such a headache, so strike this

2020-03-26T02:08:43Z

Scheduling board meetings hasn't been such a headache, so strike this

← Older revision		Revision as of 19:08, 25 March 2020
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	You are now a Board member! Yay, you. Probably, you haven't read the by-laws that govern our club. You should. They are kept at [http://mnstf.org/records mnstf.org/records] Please be aware that the by-laws trump your personal views on how the club should be run. On the other hand, they can be changed. On the gripping hand, you should know what they are before you try to reinvent the wheel.		You are now a Board member! Yay, you. Probably, you haven't read the by-laws that govern our club. You should. They are kept at [http://mnstf.org/records mnstf.org/records] Please be aware that the by-laws trump your personal views on how the club should be run. On the other hand, they can be changed. On the gripping hand, you should know what they are before you try to reinvent the wheel.

	Board meetings are held as necessary, often about once a month. If things are complicated, more often, if they're not, less often~~. Scheduling Board meetings is a major headache. Please, please attend~~. Also, there is an email list for Board business, called board-chat. While primary business is rarely conducted there, some business is done there. If you are email averse, please address this problem at the initial Board meeting, so that work arounds can be created. Also, various transparency laws require that this channel of information can be made public, so please don't say things there that you wouldn't want to appear in a court of law. No, I am not kidding.		Board meetings are held as necessary, often about once a month. If things are complicated, more often, if they're not, less often. Also, there is an email list for Board business, called board-chat. While primary business is rarely conducted there, some business is done there. If you are email averse, please address this problem at the initial Board meeting, so that work arounds can be created. Also, various transparency laws require that this channel of information can be made public, so please don't say things there that you wouldn't want to appear in a court of law. No, I am not kidding.

	The club has a number of officers, listed at [http://mnstf.org/officers.php mnstf.org/officers.php]. Only a few of these officers have formally defined lists of duties.		The club has a number of officers, listed at [http://mnstf.org/officers.php mnstf.org/officers.php]. Only a few of these officers have formally defined lists of duties.

Straitm: Tweak claim about Minicon profits

2019-01-27T02:48:22Z

Tweak claim about Minicon profits

← Older revision		Revision as of 19:48, 26 January 2019
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	* Minneapolis in 2073 bid money held by Matt Strait, tracked in a notebook without a separate bank account. (He has promised that if this goes over $500, he will open a separate bank account.)		* Minneapolis in 2073 bid money held by Matt Strait, tracked in a notebook without a separate bank account. (He has promised that if this goes over $500, he will open a separate bank account.)

	At this present time, Mnstf's primary expenses are bi-monthly meeting and conventions. Minicon, the		At this present time, Mnstf's primary expenses are bi-monthly meeting and conventions. Minicon, the convention most every Easter, is our primary fund-raiser and where we get most of our operating capital. The fallcon, the name of which varies, sometimes breaks even, but often loses money. Minicon averages a profit of about $3000, with large swings from year to year. The fallcon typically loses a few hundred dollars. In each case,
	convention most every Easter, is our primary fund-raiser and where we get most of our operating capital.
	The fallcon, the name of which varies, sometimes breaks even, but often loses money. Minicon averages
	a profit of $3000~~-$4000~~, with large swings from year to year. The fallcon typically loses a few hundred dollars. In each case,
	the board sets targets.		the board sets targets.

	Mnstf meetings are held in members' homes, usually, and the members		Mnstf meetings are held in members' homes, usually, and the members [http://mnstf.org/info/meeting-stipend-policy.php/ are reimbursed $75 for most meetings, see behind this link for more detail]. (Hosts usually spend considerably more than that, by the way.)
	[http://mnstf.org/info/meeting-stipend-policy.php/ are reimbursed $75 for most meetings, see behind this link for more detail]. (Hosts usually spend considerably more than that, by the way.)

	Minnstf has a storage locker. While it is mostly (but not exclusively) used to store stuff for Minicon, it is considered to be the club's as a whole, not Minicon's specifically, and the club pays the rent on it directly. (Of course, Minicon raises most of the money that allows the rent to be paid.)		Minnstf has a storage locker. While it is mostly (but not exclusively) used to store stuff for Minicon, it is considered to be the club's as a whole, not Minicon's specifically, and the club pays the rent on it directly. (Of course, Minicon raises most of the money that allows the rent to be paid.)

	We pay ASCAP an annual fee due to the music we play at our conventions. Current ASCAP rules cause it to make sense for the board to pay the bill even if only one convention plays ASCAP-licensed music, so we do that. ASCAP bills us.		We pay ASCAP an annual fee due to the music we play at our conventions. Current ASCAP rules cause it to make sense for the board to pay the bill even if only one convention plays ASCAP-licensed music, so we do that. ASCAP bills us.

Straitm: Update financial information

2019-01-27T02:45:11Z

Update financial information

← Older revision		Revision as of 19:45, 26 January 2019
Line 1:		Line 1:
	More than twenty years ago, Scott Imes told me that the function of the Board for Mnstf was to do the		More than twenty years ago, Scott Imes told me that the function of the Board for Mnstf was to do the boring stuff so that it didn't have to interfere with the party. Welcome to the boring stuff! (The truth of this is born out by the structure of our “meetings” which tends to be eight hours of socializing with a five minute break to announce other opportunities for socializing. The other side of that is that while Board meetings are open to anyone, in practice almost no one but the Board ever attends.)
	boring stuff so that it didn't have to interfere with the party. Welcome to the boring stuff! (The truth
	of this is born out by the structure of our “meetings” which tends to be eight hours of socializing with
	a five minute break to announce other opportunities for socializing. The other side of that is that
	while Board meetings are open to anyone, in practice almost no one but the Board ever attends.)

	You are now a Board member! Yay, you. Probably, you haven't read the by-laws that govern our club. You		You are now a Board member! Yay, you. Probably, you haven't read the by-laws that govern our club. You should. They are kept at [http://mnstf.org/records mnstf.org/records] Please be aware that the by-laws trump your personal views on how the club should be run. On the other hand, they can be changed. On the gripping hand, you should know what they are before you try to reinvent the wheel.
	should. They are kept at [http://mnstf.org/records mnstf.org/records] Please be aware that the by-laws trump your personal views on how
	the club should be run. On the other hand, they can be changed. On the gripping hand, you should know
	what they are before you try to reinvent the wheel.

	Board meetings are held as necessary, often about once a month. If things are complicated, more often,		Board meetings are held as necessary, often about once a month. If things are complicated, more often, if they're not, less often. Scheduling Board meetings is a major headache. Please, please attend. Also, there is an email list for Board business, called board-chat. While primary business is rarely conducted there, some business is done there. If you are email averse, please address this problem at the initial Board meeting, so that work arounds can be created. Also, various transparency laws require that this channel of information can be made public, so please don't say things there that you wouldn't want to appear in a court of law. No, I am not kidding.
	if they're not, less often. Scheduling Board meetings is a major headache. Please, please attend. Also,
	there is an email list for Board business, called ~~BoardChat~~. While primary business is rarely conducted
	there, some business is done there. If you are email averse, please address this problem at the initial
	Board meeting, so that work arounds can be created. Also, various transparency laws require that this
	channel of information can be made public, so please don't say things there that you wouldn't want to
	appear in a court of law. No, I am not kidding.

	The club has a number of officers, listed at [http://mnstf.org/officers.php mnstf.org/officers.php]. Only a few of these officers have formally defined lists of duties.		The club has a number of officers, listed at [http://mnstf.org/officers.php mnstf.org/officers.php]. Only a few of these officers have formally defined lists of duties.
Line 30:		Line 17:
	* The archvist is in charge of keeping physical and web archives.		* The archvist is in charge of keeping physical and web archives.

	There is a [[Main Page#Minnstf Recurring Annual Tasks\|checklist of things which must be done annually on this wiki]]. Please		There is a [[Main Page#Minnstf Recurring Annual Tasks\|checklist of things which must be done annually on this wiki]]. Please look at this, as it will give you an idea of the kinds of things that the Board is responsible for.
	look at this, as it will give you an idea of the kinds of things that the Board is responsible for.

	The rest of the Mnstf wiki might also be worth your time. As in, you should spend some time here.		The rest of the Mnstf wiki might also be worth your time. As in, you should spend some time here.

	Mnstf has money. Not huge whopping gobs of money, but money. Which you, as a Board member, must exercise		Mnstf has money. Not huge whopping gobs of money, but money. Which you, as a Board member, must exercise reasonable fiduciary responsibility for. There are a bunch of laws, none of which are any of us completely conversant with, but the gist of them is that we need to a) not waste money wildly, b) use the money for the purposes of the club, and c) not embezzle. I figure that last is easy. The first two are more complex, but also open to many interpretations.
	reasonable fiduciary responsibility for. There are a bunch of laws, none of which are any of us
	completely conversant with, but the gist of them is that we need to a) not waste money wildly, b) use
	the money for the purposes of the club, and c) not embezzle. I figure that last is easy. The first two
	are more complex, but also open to many interpretations.

	We currently hold money in the following ways:		We currently hold money in the following ways:

	* ~~Several accounts~~ at ~~Ameriprise~~, ~~hopefully closed by the time you read this~~.		* Theoretically in an investment account at Vanguard, although as of Jan 2019 it has no money in it.
	* A checking account at US Bank managed by the Minn-stf treasurer.		* A checking account at US Bank managed by the Minn-stf treasurer.
	* A checking account at US Bank managed by Minicon ~~52 and Decongestant~~. (Note: con accounts are kept by the cons, with profits returned to the main Minn-stf account when the con concludes its business. These accounts are sometimes shared by two or more cons with the agreement of the various chairs and and treasurers. By the time you read this, the specifics of con accounts will probably be different, but the idea will probably be the same.)		* A checking account at US Bank managed by Minicon 54. (Note: con accounts are kept by the cons, with profits returned to the main Minn-stf account when the con concludes its business. These accounts are sometimes shared by two or more cons with the agreement of the various chairs and and treasurers. By the time you read this, the specifics of con accounts will probably be different, but the idea will probably be the same.)
	* Minneapolis in 2073 bid money held by Matt Strait, tracked in a notebook without a separate bank account. (He has promised that if this goes over $500, he will open a separate bank account.)		* Minneapolis in 2073 bid money held by Matt Strait, tracked in a notebook without a separate bank account. (He has promised that if this goes over $500, he will open a separate bank account.)

Straitm: Fill in the blanks

2016-10-11T05:31:37Z

Fill in the blanks

← Older revision		Revision as of 22:31, 10 October 2016
Line 4:		Line 4:
	a five minute break to announce other opportunities for socializing. The other side of that is that		a five minute break to announce other opportunities for socializing. The other side of that is that
	while Board meetings are open to anyone, in practice almost no one but the Board ever attends.)		while Board meetings are open to anyone, in practice almost no one but the Board ever attends.)


	You are now a Board member! Yay, you. Probably, you haven't read the by-laws that govern our club. You		You are now a Board member! Yay, you. Probably, you haven't read the by-laws that govern our club. You
Line 10:		Line 9:
	the club should be run. On the other hand, they can be changed. On the gripping hand, you should know		the club should be run. On the other hand, they can be changed. On the gripping hand, you should know
	what they are before you try to reinvent the wheel.		what they are before you try to reinvent the wheel.


	Board meetings are held as necessary, often about once a month. If things are complicated, more often,		Board meetings are held as necessary, often about once a month. If things are complicated, more often,
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	appear in a court of law. No, I am not kidding.		appear in a court of law. No, I am not kidding.

	The club has a number of officers, listed at [http://mnstf.org/officers.php mnstf.org/officers.php]. Only a few of these officers have formally defined lists of duties. The president and vice president are described in the bylaws. The quartermaster has a page, linked from ~~that one~~, that describes it. The treasurer does what you probably think a treasurer does. The correspondence secretary picks up mail from the PO box and distributes it to the people who need it. The recording secretary takes minutes at board meetings. The Einblatt editor edits the Einblatt, and also does everything else about the Einblatt. Similarly with the Rune editor, but much less regularly. The webmaster masters the web, but only the parts that are neither for conventions (mastered by the convention webmasters) nor archival (mastered by the archivist). The archvist is in charge of keeping physical and web archives.		The club has a number of officers, listed at [http://mnstf.org/officers.php mnstf.org/officers.php]. Only a few of these officers have formally defined lists of duties.

			* The president and vice president are described in [http://mnstf.org/records the bylaws].
			* The quartermaster has a page, linked from [http://mnstf.org/officers.php the officers page], that describes it.
			* The treasurer does what you probably think a treasurer does.
			* The correspondence secretary picks up mail from the PO box and distributes it to the people who need it.
			* The recording secretary takes minutes at board meetings.
			* The Einblatt editor edits the Einblatt, and also does everything else about the Einblatt.
			* Similarly with the Rune editor, but much less regularly.
			* The webmaster masters the web, but only the parts that are neither for conventions (mastered by the convention webmasters) nor archival (mastered by the archivist).
			* The archvist is in charge of keeping physical and web archives.

	There is a [[Main Page#Minnstf Recurring Annual Tasks\|checklist of things which must be done annually on this wiki]]. Please		There is a [[Main Page#Minnstf Recurring Annual Tasks\|checklist of things which must be done annually on this wiki]]. Please
Line 26:		Line 34:

	The rest of the Mnstf wiki might also be worth your time. As in, you should spend some time here.		The rest of the Mnstf wiki might also be worth your time. As in, you should spend some time here.


	Mnstf has money. Not huge whopping gobs of money, but money. Which you, as a Board member, must exercise		Mnstf has money. Not huge whopping gobs of money, but money. Which you, as a Board member, must exercise
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	are more complex, but also open to many interpretations.		are more complex, but also open to many interpretations.

	We currently hold money in the following ways~~. <elucidate ways, also approximate balances>~~		We currently hold money in the following ways:

			* Several accounts at Ameriprise, hopefully closed by the time you read this.
			* A checking account at US Bank managed by the Minn-stf treasurer.
			* A checking account at US Bank managed by Minicon 52 and Decongestant. (Note: con accounts are kept by the cons, with profits returned to the main Minn-stf account when the con concludes its business. These accounts are sometimes shared by two or more cons with the agreement of the various chairs and and treasurers. By the time you read this, the specifics of con accounts will probably be different, but the idea will probably be the same.)
			* Minneapolis in 2073 bid money held by Matt Strait, tracked in a notebook without a separate bank account. (He has promised that if this goes over $500, he will open a separate bank account.)

	At this present time, Mnstf's primary expenses are bi-monthly meeting and conventions. Minicon, the		At this present time, Mnstf's primary expenses are bi-monthly meeting and conventions. Minicon, the
	convention most every Easter, is our primary fund-raiser and where we get most of our operating capital.		convention most every Easter, is our primary fund-raiser and where we get most of our operating capital.
	~~Fallcon~~, the name of which varies, sometimes breaks even, but often loses money. ~~<insert some numbers~~		The fallcon, the name of which varies, sometimes breaks even, but often loses money. Minicon averages
	~~here for usual profits and losses>~~ Mnstf meetings are held in members' homes, usually, and the members		a profit of $3000-$4000, with large swings from year to year. The fallcon typically loses a few hundred dollars. In each case,
	are ~~reimubursed <$$~~$> for ~~these~~ meetings. (Hosts usually spend considerably more than that, by the way.)		the board sets targets.
	~~There are usually two or three meetings~~ a ~~year in other places~~, ~~such~~ as the ~~annual picnic and~~ the ~~annual~~
	~~pool party which are more expensive~~. ~~Occasionally~~, ~~meetings are held in places~~ that ~~require paying for~~		Mnstf meetings are held in members' homes, usually, and the members
	the ~~venue, in which case that cost is also usually reimbursed~~. ~~<need some hard numbers here. Hey, who~~		[http://mnstf.org/info/meeting-stipend-policy.php/ are reimbursed $75 for most meetings, see behind this link for more detail]. (Hosts usually spend considerably more than that, by the way.)
	~~pays~~ for the ~~storage locker and~~ the ASCAP ~~fees~~, ~~these days, is~~ that ~~a Minicon or a Mnstf expense~~. ~~Also,~~
	~~would someone please write out for me how the Mnstf/Minicon division of money is done? I find that I~~		Minnstf has a storage locker. While it is mostly (but not exclusively) used to store stuff for Minicon, it is considered to be the club's as a whole, not Minicon's specifically, and the club pays the rent on it directly. (Of course, Minicon raises most of the money that allows the rent to be paid.)
	~~don't really know, I just agree whenever Matt sounds sensible on the topic~~.>
			We pay ASCAP an annual fee due to the music we play at our conventions. Current ASCAP rules cause it to make sense for the board to pay the bill even if only one convention plays ASCAP-licensed music, so we do that. ASCAP bills us.

← Older revision		Revision as of 19:10, 25 March 2020
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	* Similarly with the Rune editor, but much less regularly.		* Similarly with the Rune editor, but much less regularly.
	* The webmaster masters the web, but only the parts that are neither for conventions (mastered by the convention webmasters) nor archival (mastered by the archivist).		* The webmaster masters the web, but only the parts that are neither for conventions (mastered by the convention webmasters) nor archival (mastered by the archivist).
	* The ~~archvist~~ is in charge of keeping physical and web archives.		* The archivist is in charge of keeping physical and web archives.

	There is a [[Main Page#Minnstf Recurring Annual Tasks\|checklist of things which must be done annually on this wiki]]. Please look at this, as it will give you an idea of the kinds of things that the Board is responsible for.		There is a [[Main Page#Minnstf Recurring Annual Tasks\|checklist of things which must be done annually on this wiki]]. Please look at this, as it will give you an idea of the kinds of things that the Board is responsible for.
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	We currently hold money in the following ways:		We currently hold money in the following ways:

	* ~~Theoretically in an~~ investment account at Vanguard~~, although as of Jan 2019 it has no money in it~~.		* An investment account at Vanguard.
	* A checking account at US Bank managed by the Minn-stf treasurer.		* A checking account at US Bank managed by the Minn-stf treasurer.
	* A checking account at US Bank ~~managed~~ by Minicon 54. (Note: con accounts are kept by the cons, with profits returned to the main Minn-stf account when the con concludes its business. These accounts are sometimes shared by two or more cons with the agreement of the various chairs and and treasurers. By the time you read this, the specifics of con accounts will probably be different, but the idea will probably be the same.)		* A checking account at US Bank shared by Minicon 55 and Decongestant 5 (since the two cons have the same treasurer). (Note: con accounts are kept by the cons, with profits returned to the main Minn-stf account when the con concludes its business. These accounts are sometimes shared by two or more cons with the agreement of the various chairs and and treasurers. By the time you read this, the specifics of con accounts will probably be different, but the idea will probably be the same.)
	* Minneapolis in 2073 bid money held by Matt Strait, tracked in a notebook without a separate bank account. (He has promised that if this goes over $500, he will open a separate bank account.)		* Minneapolis in 2073 bid money held by Matt Strait, tracked in a notebook without a separate bank account. (He has promised that if this goes over $500, he will open a separate bank account.)

	At this present time, Mnstf's primary expenses are bi-monthly meeting and conventions. Minicon, the convention most every Easter, is our primary fund-raiser and where we get most of our operating capital. The fallcon, the name of which varies, sometimes breaks even, but often loses money. Minicon averages a profit of about $3000, with large swings from year to year. The fallcon typically loses a few hundred dollars. In each case,		At this present time, Mnstf's primary expenses are bi-monthly meeting and conventions. Minicon, the convention most every Easter, is our primary fund-raiser and where we get most of our operating capital. The fallcon, the name of which varies, sometimes breaks even, but often loses money. Minicon averages a profit of about $3000, with large swings from year to year. The fallcon typically loses a few hundred dollars. In each case, the board sets targets.
	the board sets targets.

	Mnstf meetings are held in members' homes, usually, and the members [http://mnstf.org/info/meeting-stipend-policy.php/ are reimbursed $75 for most meetings, see behind this link for more detail]. (Hosts usually spend considerably more than that, by the way.)		Mnstf meetings are held in members' homes, usually, and the members [http://mnstf.org/info/meeting-stipend-policy.php/ are reimbursed $75 for most meetings, see behind this link for more detail]. (Hosts usually spend considerably more than that, by the way.)